Recording & consent
Last updated: August 13, 2026
Kept records meetings, which means it records people who are not its users. They have no account here, no settings, and no way to object through us. This page sets out who is responsible for that, and what the app does and does not do on its own.
1. Telling people is your responsibility
You are responsible for making sure everyone in a call knows it is being recorded, and for obtaining their consent where the law that applies to you requires it. We cannot do this for you: we are not in the room, we do not know who is on the call, and we do not know where any of you are.
The rules differ by place, and the difference is not small. Some jurisdictions require only that one participant knows — which can be you. Others require that everyone consents, and recording without it can be a criminal offence, not merely a civil one. In the European Union and the United Kingdom, recording a call also involves the personal data of everyone in it, with obligations that follow from that.
Announcing it at the start of the call, and getting an audible yes, is the practice that satisfies most rules and is a reasonable habit regardless of which one applies to you.
2. What the app will never do by itself
- It never starts recording on its own. Meeting detection can notice a call and offer to take notes. Offering is where it stops; the recording begins when you say so.
- It never joins a call silently as a bot. If it joins, it joins as you, from your machine.
- It does not record video unless you turn it on. Screen recording is off by default, and when on it captures the meeting app’s own windows rather than your whole screen unless you choose otherwise.
- It does not hide. macOS shows its own indicators while the microphone and screen are in use, and we do not attempt to suppress them.
3. What gets recorded
With system audio on, the app captures both sides of the call: your microphone and the audio the meeting app is playing. That second half is the other participants. With screen recording on, it also captures the meeting window and takes periodic screenshots so summaries can refer to what was shared.
Transcripts, notes and summaries are stored against your account and are visible to any team you share the meeting with. See the Privacy Policy for where that data goes and how long it is kept.
4. If someone objects
Stop recording, and delete what you have. A meeting can be deleted from the app, which removes it from your account and from any team it was shared with. If a recording has already been shared by link, revoke the link.
If someone contacts us directly about a recording they appear in, we will pass it to the account holder who made it, since they control it. We can also act on it ourselves where the law requires us to.
5. What we ask of you
By using the recording features, you confirm that you will:
- tell participants when a call is being recorded;
- obtain consent where it is required, and stop if it is refused;
- not record conversations you have no right to record — including those you are not party to;
- handle what you record responsibly, particularly if it includes confidential, medical, legal or financial matters.
We may suspend an account we reasonably believe is being used to record people unlawfully.
6. This is not legal advice
This page describes how the product behaves and what we expect of you. It is not advice about the law where you are. If you record calls routinely — especially across borders, or in a regulated industry — take proper advice.